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The Maine DE 101 I form is an essential document in the state's probate court process, specifically designed for the informal appointment of a personal representative for a deceased's estate. As outlined in its comprehensive format, the form requests detailed information, including the applicant's name, address, and their relationship to the deceased, alongside the designation of a personal representative whose appointment is sought. It delves into specifics such as the decedent's legal heirs, details on real estate the estate might possess within Maine, and whether the decedent was domiciled outside of Maine at the time of death. Additionally, it asks for any known testamentary instruments that might affect the estate. Importantly, the form also covers procedural elements like publication notice to creditors, requirements for a personal representative's bond, and a verification section to confirm the accuracy of the information provided. It concludes with a directive for the court to make requisite findings and determinations under appropriate Maine Revised Statutes Annotated (MRSA) sections, illustrating a thorough legal framework for the orderly transfer of assets following someone's demise. This form not only embodies the legal complexity involved in estate management but also emphasizes the importance of accuracy, diligence, and full disclosure in judicial processes.

Maine De 101 I Sample

DE-101 (I)

(Rev. June 2012)

STATE OF MAINE

_____________________COUNTY PROBATE COURT

DOCKET NO. _______________

Estate of ______________________________________

Application for Informal Appointment

Deceased

of Personal Representative

 

Attorney for Applicant, if any

 

_____________________________________________

 

Name

 

_____________________________________________

 

Address

 

_____________________________________________

 

Zip Code

 

Telephone No._________________________________

 

1.Name of applicant:

2.Address and telephone number of applicant:

3.Legal interest of applicant in estate1 (E.G., surviving spouse, domestic partner, other heir, etc.):

4.Name and address of personal representative whose appointment is sought (Designate mailing and legal addresses, if they are different.):

5.The person listed in item 4 has the following relationship to decedent:

Check one:

____ surviving spouse

____ domestic partner

____ other heir

____ creditor

____ state tax assessor.

The following persons have a prior or equal right to appointment:Explain.2

6.Full legal name of decedent:

DE-101 (I)

(Rev.June 2012) Page 2 of 4

7.Date of decedent’s death:

8.Date of decedent’s birth: 3

9.Domicile of decedent at date of death:

10a. Names and addresses of spouse, registered domestic partner, children and other heirs: 4

 

 

Date of Birth 5

Relationship to

Name

Address

if Under 18

decedent:

10b. Is there a domestic partner (non-registered)?:YES ____ NO ____ If yes, give name and address. 6

11.Does the probate estate contain real estate in Maine? YES ____ NO ____. If yes, list each municipality and county in which such real estate is located. NOTE: Do not list jointly held property which passes by survivorship.

12.Was decedent domiciled outside of Maine at date of death? YES ____ NO ____. If yes, identify here decedent’s property which was, at the time of decedent’s death, or has since then been located in this county, and state whether probate proceedings have been commenced elsewhere with respect to this estate7 .

13.Has a personal representative of the decedent been appointed by any court prior to this date whose appointment has not been terminated? YES ____ NO ____. If yes, state that person’s name and address.

DE-101 (I)

(Rev.June 2012) Page 3 of 4

14. Did decedent die more than three years before the date of this petition? YES ____ NO ____. If yes, state here the

8

circumstances which authorize commencing this proceeding.

15. Has the applicant received a demand for notice or is the applicant aware of any demand for notice of any probate or

appointment proceeding concerning the decedent that may have been filed in this state or elsewhere?9 YES ____ NO ____. If yes, include name and address of person demanding notice.

16. I request the Court to give notice of this filing to the heirs listed in item 10a and 10b and if the decedent was 55

10

years of age or older, to the Department of Health and Human Services and to the following other persons:

17. Check if desired:

_____ Pursuant to Rule 80B(a), I request the register to publish notice to creditors. 11

18. Check one:

____ No bond is required. 12

____ A personal representative’s bond is required and is attached.

____ An estate tax bond is required and is attached. 13

19. Check (a) or (b):

____ (a) I know of an unrevoked testamentary instrument relating to property in this estate, and I have attached a

statement setting forth why that instrument is not being probated.14

____ (b) After exercise of reasonable diligence, I am unaware of any unrevoked testamentary instrument relating to

property having a situs in this state. 15

20. Verification:

Under penalty of perjury, I, the undersigned applicant, state as follows:

(a)All of the foregoing facts and statements are complete and accurate as far as I know or am informed.

(b)I understand that by executing this verification I submit personally to the jurisdiction of this court in any proceeding for relief from fraud relating to this application or for perjury that may be instituted against me16.

§ 3-203 (c).

DE-101 (I)

(Rev. June 2012)

Page 4 of 4

21.I request the register to make the findings and determinations required by 18-A MRSA § 3-308 and to appoint as personal representative the person listed in item 4.

Dated ___________________________

________________________________________________

 

 

 

Applicant or Attorney

Fees due upon filing:

 

 

Filing Fee $_____________

Mailing Notices $_______

Notice to Creditors $______________

 

 

 

Surcharge $ _

___________

 

Abstracts $_____________

Other $______________

Special Instructions

People with priority for appointment equal to or greater than the person whose appointment is sought may renounce or concur by

signing here or by a separate writing or by filing a Renunciation/Nomination form (Probate Court Form DE-407).“I hereby renounce my right to appointment or concur in the appointment sought or both as required by law.” See 18-A

MRSA

____________________________________________

____________________________________________

____________________________________________

____________________________________________

____________________________________________

____________________________________________

If a person wishes to renounce and simultaneously to nominate a substitute personal representative to take the priority of the renouncing party, the renouncing party may accomplish this by being the applicant on this form or by separate written notice.

1 All statutory references are to Title 18-A MRSA. See § 1-201 (20).

2See § 3-203. In general, the surviving spouse has first priority; heirs come before creditors. All heirs have equal rights of priority under § 3-203.

See below for special instructions.

3If exact birthdate is unknown, give age in years of decedent at date of death.

4See § 1-201 (17). Relationship of all heirs to decedent should be stated and explained: E.G., “spouse,” or “nephew, son of (name) predeceased brother”.

5Age is required by law if person listed is a minor. If person listed is an adult (i.e. has attained 18 years of age) the letter “A” may be inserted in

place of the person’s age. See § 3-301 (a) (1) (ii).

6See § 1-201 (10-A)

7See § 3-201.

8See § 3-108.

9See § 3-301 (a) (1) (v).

10This request, accompanied by proper information and fees, fulfills the moving party’s duty to give notice pursuant to §§ 3-306, 3-310. Applicant should list all persons to whom notice must be sent, including persons who have filed a demand for notice pursuant§to3-204. Include address for any person whose address does not appear elsewhere in this form.

11If this is not checked, the personal representative must publish his own notice.

12See § 3-603.

13See 36 MRSA § 4079

14See § 3-301 (a) (4).

15See § 1-301.

16See §§ 1-310 and 3-301 (b).

I certify that no alteration has been made to the official form as most recently approved and promulgated by the Supreme Judicial Court. I also certify that I have met the standards under M.R.Prob.P. 84(b).

_____________________________________________

_____________________________________________

Preparer Signature

Typed or Printed Name of Preparer

MARP

Form Data

Fact Detail
Form Title Maine Application for Informal Appointment of Personal Representative
Revision Date June 2012
Purpose To formally request the appointment of a specific personal representative for a deceased's estate in the State of Maine.
Governing Law Maine Revised Statutes Annotated (MRSA), Title 18-A
Key Sections Referenced
  • § 1-201: General Definitions
  • § 3-201: Application for Informal Appointment
  • § 3-203: Determining Priority for Appointment
  • § 3-301 & § 3-306: Notice Requirements
  • § 3-603: Bond Requirements
Who Can Apply Surviving spouse, domestic partner, other heirs, creditors, or the state tax assessor with a legal interest in the deceased’s estate.

Instructions on Filling in Maine De 101 I

Filling out the Maine DE-101(I) form is an essential step for individuals applying for the informal appointment of a Personal Representative in the state of Maine. This process allows for the management and distribution of the deceased's estate in accordance with state laws. The form requires detailed information about the applicant, the deceased, and the proposed Personal Representative, among other specifics. Proper completion and submission of this form will initiate the probate process in the county where the deceased was domiciled at the time of their death.

  1. Enter the county name at the top of the form where it indicates "STATE OF MAINE ______________ COUNTY."
  2. In the "DOCKET NO." field, leave blank unless a number has already been assigned to the estate.
  3. Under "Estate of," fill in the full legal name of the deceased.
  4. If applicable, provide the attorney for the applicant's name, address, zip code, and telephone number.
  5. Complete item 1 with the name of the applicant.
  6. In item 2, enter the applicant’s address and telephone number.
  7. For item 3, indicate the applicant’s legal interest in the estate.
  8. In item 4, provide the name and address (mailing and legal, if different) of the proposed personal representative.
  9. Check the appropriate relationship of the person listed in item 4 to the decedent in item 5.
  10. Fill in the full legal name of the decedent in item 6.
  11. Enter the date of the decedent’s death in item 7.
  12. Provide the decedent’s date of birth in item 8.
  13. In item 9, indicate the domicile of the decedent at the time of death.
  14. Item 10a requires names, addresses, dates of birth, and the relationship to the decedent for the spouse, registered domestic partner, children, and other heirs.
  15. Answer yes or no regarding a non-registered domestic partner in item 10b and provide their name and address if applicable.
  16. Indicate whether the estate contains real estate in Maine in item 11.
  17. In item 12, specify if the decedent was domiciled outside of Maine at the time of death and provide details if applicable.
  18. Answer whether a personal representative has previously been appointed in item 13.
  19. If the decedent died more than three years prior, explain in item 14.
  20. Discuss any demands for notice in item 15.
  21. List heirs and other persons who must receive notice of the filing in item 16.
  22. Decide and check if publication of notice to creditors is required in item 17.
  23. Specify the type of bond, if required, in item 18.
  24. State the existence of any testamentary instruments in item 19.
  25. Complete the verification section in item 20 with utmost honesty and accuracy.
  26. Formally request the appointment of the personal representative in item 21.
  27. Fill in the applicant or attorney fees section at the bottom of the last page.
  28. Include any additional forms or documents as mentioned in the special instructions section.
  29. Sign and date the form where indicated on the last page.

Once the form is duly filled, it should be submitted to the Probate Court of the county where the deceased was domiciled. Be prepared to pay any applicable fees at the time of filing. The court will then review the application and, if everything is in order, proceed with the informal appointment of the Personal Representative.

FAQ

What is the Maine DE-101(I) form?

The Maine DE-101(I) form is an application for the informal appointment of a Personal Representative in the state of Maine. This form is used when an individual has passed away, and someone needs to be officially appointed to manage and distribute the deceased's estate according to the state's probate laws.

Who can apply to be a Personal Representative using the DE-101(I) form?

Applicants can include surviving spouses, domestic partners, other heirs, or creditors of the deceased, among others. The form outlines the specific legal interest of the applicant in the deceased person's estate. Applicants with priority, such as the surviving spouse or children, are generally preferred for appointment as Personal Representatives.

What information is required on the DE-101(I) form?

The form requires various pieces of information, including:

  • The applicant's name, address, and phone number.
  • The legal interest of the applicant in the estate.
  • Name and address of the person whose appointment as Personal Representative is being sought.
  • A list of surviving relatives and other heirs of the deceased.
  • Information regarding the decedent’s assets located in Maine.
  • Any known testamentary documents related to the estate.

Is there a filing fee associated with the DE-101(I) form?

Yes, there are fees due upon filing, which may include a filing fee, charges for mailing notices, a notice to creditors, surcharge fees, and possibly others. These fees vary and should be confirmed with the local probate court where the application is being filed.

What happens if the decedent owned real estate in Maine?

If the decedent owned real estate in Maine, the applicant is required to indicate this on the form. Real estate owned by the decedent but not jointly held, or that does not pass by survivorship, must be listed, including its location by municipality and county. This information is crucial for the probate process, as real estate assets significantly impact the administration of an estate.

How is a Personal Representative notified of their appointment?

Once the DE-101(I) form is processed and the Court makes a determination, the appointed Personal Representative will receive official notice of their appointment. Additionally, the applicant requests the Court to notify heirs and other specific parties as identified in the application, in compliance with state laws.

Can a bond be required for the Personal Representative?

Yes, the Court may require a bond from the Personal Representative as a form of financial assurance for the proper administration of the estate. The DE-101(I) form asks the applicant to indicate whether a bond is needed, and if so, to attach the required bond. The necessity of a bond and its amount can vary based on the estate's size and complexity.

What if the decedent had an unrevoked testamentary instrument?

If the decedent had an unrevoked testamentary instrument, such as a will, the applicant must indicate this on the form. If the instrument is not being probated, the applicant must attach a statement explaining why. This ensures that all testamentary documents are considered in the estate's administration, even if they are not going through formal probate proceedings.

Common mistakes

Filling out legal forms can be tricky, and the Maine DE-101 (I) form is no different. Here are seven common mistakes people make when completing this form for the informal appointment of a personal representative in a probate case:

  1. Not clearly stating the legal interest of the applicant in the estate. This section helps the court understand why the applicant is filing the form.
  2. Failing to list all persons with prior or equal right to the appointment. It's important to identify anyone who could have a stronger or equal claim to being appointed as personal representative.
  3. Omitting or incorrectly filling out the full legal name and date of death of the decedent. Accuracy here is crucial for the validity of the whole application.
  4. Incorrectly indicating the domicile of the decedent at the time of death or misunderstanding the term ‘domicile’. This affects jurisdiction and the applicable laws for the estate.
  5. Not properly identifying and listing all heirs, including their relationship to the decedent. Each heir’s potential share in the estate could depend on accurate reporting here.
  6. Overlooking the section on whether the decedent owned real estate in Maine or forgetting to list such properties if applicable. Real estate details are crucial for probate proceedings.
  7. Forgetting to check the box regarding the appointment of a personal representative previously by any court or not providing required details if there was a prior appointment. This ensures the avoidance of duplicate appointments.

Completing the Maine DE-101 (I) form accurately is pivotal to the smooth initiation of the probate process and the timely appointment of a personal representative. Being mindful of these common pitfalls can help applicants avoid delays and complications.

Documents used along the form

When navigating the probate process in Maine, especially with the completion and submission of the Maine Probate Form DE-101 (I), various other forms and documents typically accompany or follow the initial application, ensuring a comprehensive approach to estate management and probate proceedings. These documents vary based on the specific circumstances surrounding each case, including the presence of wills, the complexity of the estate, and whether the decedent owned real property in the state. Understanding these accompanying forms and documents can provide clarity and streamline the probate process for applicants.

  • DE-401: Application for Informal Probate of Will and/or Appointment of Personal Representative - This form is utilized when there is a will to be probated or when it is necessary to appoint a personal representative in an informal proceeding. It requires detailed information about the will, the decedent, and the applicant.
  • DE-402: Notice of Public Proceeding - Once an application for informal probate or appointment is filed, this form is used to notify interested parties and the general public of the proceeding, ensuring transparency and compliance with legal notification requirements.
  • DE-120: Small Estate Affidavit - In cases where the total value of the estate does not exceed a certain threshold, this affidavit allows for the simplified transfer of property to the rightful heirs or devisees without requiring a formal probate process.
  • DE-405: Inventory and Appraisement - This document requires the personal representative to provide a detailed inventory of the decedent's probate assets along with their appraised value, contributing to a clear understanding of the estate's worth.
  • DE-408 (A): Summons (Formal Probate/Adjudication) - When a formal probate proceeding is necessary, this form is used to summon interested parties to court, providing them the opportunity to object or participate in the process.
  • DE-410: Petition for Complete Settlement of Estate - After management and administration of the estate, this form is filed to initiate the closing phase, seeking court approval for the distributions and actions taken by the personal representative.

Comprehending each document's role and requirements within the context of Maine's probate process helps ensure proper estate management and adherence to legal standards. Applicants often find that navigating these procedures with a grasp of the necessary paperwork reduces complexity and enhances the efficiency of settling an estate. Essential to this understanding is the recognition that each form plays a critical role in the procedural journey, from initiating probate or administration to the ultimate distribution of the decedent's assets.

Similar forms

The Maine De 101 I form shares similarities with several other legal documents, each serving its distinct purpose within the legal and estate planning landscape. Understanding how these documents correlate can provide a clearer insight into the legal processes involved in managing an estate.

One such document closely related to the Maine De 101 I form is the Petition for Formal Probate of Will. Like the Maine De 101 I form, it is used in the context of estate management, specifically to initiate the formal probate process when there are disputes over the will or the administration of the estate. Both documents involve the probate court and require detailed information about the decedent and the estate.

The Assignment of Personal Property without Probate parallels the Maine De 101 I form in its utility for smaller estates. This form allows for the transfer of personal property from the deceased to their heirs without going through the entire probate process. Similarly, it streamlines the estate settlement process but focuses more on personal property rather than the appointment of a personal representative.

The Request for Notice form, which enables interested parties to receive notifications regarding probate proceedings, also intersects with the Maine De 101 I form. By filing such a request, parties assert their interest in the proceedings, akin to how an applicant uses the Maine De 101 I form to initiate action within the probate court.

The Renunciation and/or Nomination of Personal Representative form closely corresponds with the Maine De 101 I form as well. This document is used when an individual with a rightful claim to serve as the personal representative chooses to renounce their right or nominate another person for the position, directly impacting the process initiated by the Maine De 101 I form.

Another related document is the Application for Appointment of Guardian or Conservator. While this form pertains to the appointment of a guardian or conservator rather than a personal representative, both types of documents deal with the representation and management of another individual's affairs, highlighting the court's role in such appointments.

The Notice to Creditors is another document associated with the Maine De 101 I form. When an estate goes into probate, creditors must be notified of the decedent’s death so they can claim any outstanding debts. This is a procedural requirement that complements the application for a personal representative, who will ultimately handle these claims against the estate.

The Inventory and Appraisement form is integrally connected to the process initiated by the Maine De 101 I form. After the appointment of a personal representative, this document is used to list the estate's assets and their values, a necessary step for correctly managing and distributing the decedent's estate.

The Proof of Will form, required when a will is not self-proving, shares its necessity with the Maine De 101 I form in probate proceedings. This form is used to prove the authenticity of a will to the court, a step that may precede or accompany the application for appointing a personal representative.

The Petition for Appointment of a Successor Representative, much like the Maine De 101 I form, is used within the probate court to address changes in the administration of an estate. It is necessary when a previously appointed personal representative can no longer serve, requiring the court's intervention to appoint a successor.

Lastly, the Statement of Claim against Estate form complements the Maine De 101 I form by allowing creditors to file claims against the estate during the probate process. The personal representative, whose appointment is sought through the Maine De 101 I form, must address these claims, making both documents essential parts of estate administration.

Understanding these documents and their connections to the Maine De 101 I form clarifies the roles and responsibilities involved in estate planning and probate, helping individuals navigate these complex processes with greater confidence and efficiency.

Dos and Don'ts

When filling out the Maine DE-101 (I) form for the informal appointment of a personal representative, it's important to approach the process with care and attention. Here are several dos and don'ts to guide you through this process.

  • Do ensure that all the information you provide is complete and accurate to the best of your knowledge. Accuracy is key in legal documents.
  • Do clearly state your legal interest or relationship to the deceased, as this will establish your standing in the probate process.
  • Do check and double-check the list of heirs and any other individuals involved in the estate to ensure that no one is left out of the notice process.
  • Do include the full legal name of the deceased and other required personal details like the date of birth and date of death accurately.
  • Do make sure to sign the form in the designated area and complete any necessary verification or certification sections.
  • Do not leave any sections blank. If a section does not apply, it's typically better to indicate this with a "N/A" (not applicable) or "none" rather than leaving it empty.
  • Do not forget to include the required filing fees and any applicable surcharges. Check the latest requirements for the correct amount and method of payment.

Correctly following these guidelines will help to ensure that the process of appointing a personal representative goes smoothly and efficiently, minimizing delays and complications in the administration of the estate.

Misconceptions

When working with the Maine De 101 I form for Informal Appointment of a Personal Representative, understanding its nuances is crucial. However, there are some common misconceptions that can lead to confusion. Let's explore and clarify some of these misconceptions:

  • The form is only for use after a family member dies without a will. This is a misconception because the form can be utilized whether there's a will or not. Its primary purpose is to allow for the informal appointment of a personal representative, which can be necessary regardless of the presence of a will.

  • Any family member can be appointed as a personal representative without preference. This isn't accurate because the law prioritizes who can be appointed based on their relationship to the deceased and their interest in the estate. A surviving spouse, for example, generally has priority over other relatives.

  • The form is complicated and can only be filled out with a lawyer’s help. While legal advice is always beneficial, the form is designed to be completed by individuals. Its instructions are straightforward, and with careful attention, most people can fill it out correctly. Getting legal advice can ensure accuracy but isn't a strict requirement.

  • Filing the form means you'll be immediately appointed as the personal representative. This is not the case. The submission of the form is just the first step. The probate court must review the application and approve the appointment, which can take some time.

  • Once appointed, a personal representative has unlimited power. This is a significant misunderstanding. A personal representative's powers and duties are defined by law and include responsibilities like managing the estate's assets, paying debts, and eventually distributing the estate to the rightful heirs. They are also accountable to the court and may need to provide updates on their activities.

Clarifying these misconceptions is essential for anyone involved in managing an estate in Maine. Understanding the role and responsibilities of a personal representative helps ensure the estate is handled correctly and in compliance with the law.

Key takeaways

Filling out and using the Maine De 101 I form, which is an application for the informal appointment of a personal representative in the state of Maine, carries significant implications for the management of a decedent's estate. Understanding the nuances can ensure the process honors the decedent's legacy while adhering to legal responsibilities. Here are key takeaways to consider:

  • The form explicitly requires the full legal name of the decedent, and details such as the date of birth and death, establishing the foundation of the probate process. This underscores the importance of accuracy in documenting basic yet vital information.

  • An applicant’s legal interest in the estate must be clearly defined, whether as a surviving spouse, domestic partner, other heir, or creditor. This designation influences priority for the appointment and underscores the role of legal relationships within probate proceedings.

  • The document mandates the listing of all persons with equal or prior rights to the appointment as personal representative. This provision ensures transparency and fairness in the appointment process, acknowledging potential claims and interests upfront.

  • Details concerning the decedent’s domicile and the existence of real estate in Maine are critical. These elements help in determining the jurisdictional purview and the complexity of the estate, affecting decisions on probate proceedings.

  • The section asking whether the decedent died more than three years prior to the filing addresses the timeliness of the probate application, reflecting statutes of limitation that can bar proceedings and affect the estate’s administration.

  • Applicants must disclose whether they are aware of any demands for notice or existing probate or appointment proceedings concerning the decedent, emphasizing the procedural diligence required to avoid overlapping claims or disputes.

  • The option to request notice of the filing to heirs and other interested parties, including the Department of Health and Human Services for decedents over 55, is crucial for ensuring all stakeholders are informed. This promotes fairness and clarity in the administration of the estate.

  • The necessity of a bond – either personal representative or estate tax bond – contingent upon the court’s discretion, directs attention to the financial responsibilities the representative might bear, safeguarding the estate's assets and the interests of heirs and creditors.

Comprehending these elements can greatly demystify the process of navigating probate proceedings in Maine, facilitating a smoother transition of the decedent's estate according to legal and familial wishes.

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